ADMINISTRATIVE ASSISTANT - Department of Biology

Position Details Position Information Posting Number TSU203340 Official TSU Title ADMINISTRATIVE ASSISTANT - Department of Biology Grant Title N/A Job Description Summary / TWC Summary Under general supervision provides diverse administrative support to senior level manager and completes special projects of a highly skilled nature related to the operations, functions, and activities of the department or division. Reports to department chair. Essential Duties Summary

• Supports Department of Biology in Administrative capacities; faculty support, college level support; including but not limited to student registration, matriculation of students via the graduate school process, procurement processes.
• Performs liaison activities with faculty, HR, and business offices.
• Compiles and prepares various reports, correspondence, and requisitions to facilitate departmental operations. Assists students and faculty in daily program needs and expectations.
• Organizes/facilitates/coordinates departmental and other meetings for general and special functions as directed.
• Prepares and distributes documentation to inform all constituencies of meetings, special events, and research opportunities as directed.
• Maintains files and information for students, faculty, and public inquiry.
• Responds to students, faculty, staff, and other internal/ external constituencies.
• Develops and distributes program and departmental materials, including brochures, information flyers, announcements, application packets, class schedules and workload reports as directed.
• Performs other job-related duties as assigned.

% FTE 1.0 Hiring Range $19.53 - $24.90 Education High School diploma or G.E.D. or equivalent and specialized or technical training. Required Licensing/Certification N/A Knowledge, Skills, and Abilities Knowledge of:

• Policies, procedures, and practices.
• Requires full/complete knowledge in multiple disciplines and serves as an ultimate subject matter expert in at least one discipline or function. Demonstrates full command of technical and functional principles, procedures, and subject matter in multiple disciplines to handle any situation and lead or train others. Requires the ability to lead the development or modification of work procedures across multiple disciplines.
• Microsoft Office Professional or similar application.

Skill in:

• Detail oriented.
• Effective customer service.
• Problem-solving and decision-making.
• Multitasking and time management.
• Writing documents.
• Both verbal and written communication.

Ability to:

• Monitor standard filing systems.

Work Experience One (1) to three (3) years of related experience. Working/Environmental Conditions

• Routine office environment.
• Sitting or standing in one location much of the time.
• Use of video display terminal.

Desired start date Position End Date (if temporary) Posting Detail Information UA EEO Statement It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act. Close Date 02/14/2025 Open Until Filled (overrides close field) No Special Instructions to Applicants Open to all applicants.