Government Relations Legal Administrative Assistant
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Job Summary
Fulfills a variety of responsibilities to keep the Augusta office running smoothly, including office coordination and legal administrative support for the Government Relations Practice Group. Maintains positive contact with clients and co-workers; observes confidentiality in all client and firm-related matters.
Position is based in the Augusta office (Tuesday-Thursday) with opportunity to work in Portland office (Monday/Friday).
Responsibilities
- Track legislative documents (bills) as they go through the legislative process, updating legislative database (Access); run reports weekly and send to clients and attorneys.
- Check the Secretary of State Rulemaking Notices weekly; flag for clients of interest.
- Listen in on public hearings and work sessions and take notes as needed.
- Hand deliver documents to the lobbyists at the State House when needed.
- Assist attorneys in time entry and billing; work closely with accounting to ensure invoices are properly processed.
- Assist in preparing legislative testimony and regulatory comments, and assembling materials.
- Stay up-to-date on lobby disclosure reporting timeframes, procedures, and processes. This includes calculating lobbying time and filing monthly lobbying reports for the attorneys.
- Maintain calendars for government relations professionals, including events, meetings, and appointments. Make travel and lodging arrangements.
- Renew annual attorney memberships with the Maine Board of Overseers of the Bar and the Maine State Bar Association. Renew lobbyist State House passes bi-annually.
- Oversee the overall administration of the Augusta office (e.g., communicating with building management and cleaning company for office needs, purchasing office supplies, coordinating with IT Department for office equipment issues).
- Process library materials, including filing newspapers, news releases, and books.
Knowledge, Skills and Abilities Required
- Minimum of three years experience providing administrative support.
- Bachelors degree preferred.
- Experience within a legislative advocacy workplace, or experience within legislative or regulatory agencies a plus.
- Strong attention to detail and organizational skills.
- Technical proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Access database skills are a plus.
To apply, please submit your cover letter and resume to Maria Gaetani at mgaetani@pierceatwood.com.
Information :
- Company : Pierce Atwood
- Position : Government Relations Legal Administrative Assistant
- Location : Augusta, ME
- Country : US
How to Submit an Application:
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Post Date : 2025-01-31
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