Vice President of Finance and Administration

Start Date: ASAP, Flexible (around April 2024)

Role Type: Full-Time, Exempt (salaried)

Background: Non-profit leadership: Finance, HR, IT, Systems Strategy, Legal Compliance, and Administration

Location: Remote, Flexible (USA based)

Salary: $138k - $165k per year, plus benefits

Accepting Applications until 5 p.m. EST on March 13th, 2024

Who We Are:

The Modern Classrooms Project is a 501(c)(3) nonprofit organization, that empowers educators to build classrooms that respond to every student’s needs. Founded by two award-winning teachers, we lead a movement of educators in implementing a self-paced, mastery-based instructional model that leverages technology to foster human connection, authentic learning, and social-emotional growth.

To date, we have reached over 65,000 teachers through our free online course and 7,000+ teachers through our Virtual Mentorship Program from over 200 school, district, and state partners. We are an ambitious, idealistic team led by former classroom teachers, and we are passionate about what we do.

Job Description - Why we need you!

As our nonprofit organization undergoes rapid growth, we are seeking a dynamic individual to guide and optimize key areas, fueling and securing our expansion and increased impact. Reporting directly to the Chief Growth Officer (CGO), the Vice President of Finance & Administration will primarily supervise finance, human resources, legal compliance, organizational infrastructure systems, and administration.

In this pivotal role, the Vice President serves as a strategic thought partner and an actively engaged leader, overseeing leaders of internal teams responsible for finance, human resources, Salesforce, information technology, and legal compliance. This involves aligning their efforts and common goals to ensure a cohesive organizational strategy. The successful candidate must demonstrate the skills to cultivate and sustain effective relationships with stakeholders.

Balancing tactical and strategic elements, the Vice President manages existing systems while proactively anticipating and assessing the need for new systems essential to future priorities. The Vice President is responsible for maintaining current operations efficiency and driving the organization toward sustained growth and success.

Key Responsibilities:

In collaboration with executive staff and the skilled and trusted members of our departmental teams, the Vice President of Finance & Administration will play a central role in developing, implementing, enhancing, and sustaining essential operating systems, information, and financial business strategies for MCP.

This leadership role entails defining crucial performance metrics and strategic goals for both multiple departments and the organization, overseeing their assessment, and ensuring clear and efficient communication of outcomes to the executive team. We seek an individual capable of maintaining adaptability in response to industry shifts, while also introducing innovative ideas to enhance operational efficiency.

The responsibilities outlined below provide a summary of the primary focus areas for this role within each MCP function. Additional duties and responsibilities may be allocated as necessary to bolster MCPs overall success and adaptability.

Leadership and Supervisory Responsibilities

• Align the purpose, direction, and goals of teams reporting to you with our organization’s mission and strategic direction.
• Foster cross-functional coordination through collaboration with leaders across the organization.
• Directly supervise leaders of Finance, HR, and Salesforce teams.
• Assess workload and staffing requirements, making recommendations for additional support.
• Conduct regular check-ins, provide feedback, and conduct performance evaluations.
• Strategically plan for the growth, development, and skill enhancement of team members in your reporting line.

Finance and Accounting

• Prepare financial forecasts, cash flow projections, and the annual budget.
• Conduct financial analyses based on the organization’s financial position, revenue/expenditure issues, strategic priorities, and market trends.
• Ensure the production of robust and timely monthly financial statements, offering a clear and insightful overview of the organizations financial health and performance; prepare presentations for the Executive Team, the Board of Directors, and the Board Finance Committee.
• Develop the financial model for the organization and the business model for individual products.
• Oversee organizational accounting and finance procedures led by the Senior Finance Manager.
• Lead updates and implementation of business policies, accounting practices, and financial management and reporting systems.
• Collaborate with the Finance Team, accountant, and auditor to ensure the accuracy of financial records.
• Create a plan for operational support of e-commerce transactions in the MCP swag store.

Human Resources

• Provide strategic guidance and oversight to the Director of HR, ensuring effective management of HR systems and processes.
• Utilize legal and compliance knowledge to support the Director of HR in developing and implementing strategic HR initiatives while ensuring adherence to employment laws and regulations.
• Assist in managing employee benefits programs such as health insurance, retirement plans, and other fringe benefits, working closely with the Director of HR.
• Support the Director of HR in implementing performance appraisal processes, setting performance standards, and monitoring employee performance to align with organizational goals.
• Ensure availability of essential equipment, staffing, and systems necessary to support effective remote work, and maintain smooth operations by addressing needs promptly and efficiently.
• Stay informed about statutory and regulatory changes affecting HR systems, and provide guidance to the Director of HR to ensure compliance.

Data Strategy and Technology

• Establish and cultivate relationships with external IT consultants.
• Oversee the administration and utilization of core MCP systems.
• Implement and manage IT service and request protocols for streamlined technical support.
• Develop and implement a comprehensive multi-year IT strategic plan.
• Safeguard end-users with robust and secure hardware/software systems.
• Proactively identify and execute technological process enhancements across various departments.
• Drive optimization of Salesforce utilization to support all organizational departments and functions.
• Oversee technical administration of Salesforce, including customization, integrations, and data management, led by the internal Salesforce Administrator.
• Guarantee the accuracy and integrity of fundraising and program data for reporting and analysis purposes.

Legal Compliance

• Ensure compliance with federal, state, local, and organizational laws and regulations.
• Conduct thorough reviews, negotiations, and monitoring of service contracts.
• Ensure punctual completion of compliance-related filings.
• Supervise timely payment and accurate recording of state and federal taxes.
• Manage business and charitable-solicitation registration requirements.
• Continuously assess and uphold organizational insurance policies.

What we are looking for:

We seek a dynamic individual proficient in Finance, HR, IT systems, strategy, legal compliance, and administration. Essential qualifications include demonstrated experience carrying final responsibility for the quality and content of financial data, reporting, and audit coordination within a division or significant program area. Seamlessly integrating high-level policy and planning considerations with daily operational requirements is critical for success in this role.

Qualifications

• Proven nonprofit senior leadership experience in finance and administration.
• Strong skills in delegation, training, coaching, and motivation.
• Excellent interpersonal, influencing, and negotiating abilities.
• Thorough knowledge of financial and legal best practices.
• Salesforce Certified Administrator, or willingness to become certified administrator within 90 days of hire (at MCP’s expense).
• Extensive experience in reporting, budget development, and financial management.
• Understanding of government contracting, foundation grants, and complex revenue streams.
• Demonstrated expertise in finance and administration systems and methodologies.
• Tech-savvy with a track record of implementing innovative systems.
• Strong analytical and problem-solving skills.
• Versatile project management ability with a focus on scalability.
• Passionate about making the world a better place, particularly through education.

Education and Experience

• Minimum five (5) years in nonprofit financial planning/management.
• Minimum five (5) years of supervisory experience, including supervising team leaders
• Certified Public Accountant (CPA) status is desired.
• Experience in developing systems, considering both strategic vision and technical processes.

Compensation and Benefits

We aim to provide a competitive compensation package, along with the opportunity to work in a fast-growing nonprofit dedicated to improving education worldwide. This includes:

• Salaried position with a salary range of $138k - $165k per year
• Employer-sponsored health insurance through CareFirst BlueCross BlueShield
• Participation in Vanguard 403(b) deferred-compensation plan with 3% employer match
• Paid Time Off, inclusive of: vacation/PTO (20 days), paid holidays, paid parental leave, sick and safe paid time off, "Me Days", and the ability to earn paid Comp time off
• Up to $8,000 per year of MCP-funded Continuous Learning for the program(s) of your choice (available after 6 months of continuous full-time employment)
• Ability to work remotely and to set own hours (within reason)

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STATEMENT OF NON-DISCRIMINATION: The Modern Classrooms Project is committed to equal employment opportunity. We do not discriminate on the basis of race, color, gender, disability, age, religion, sexual orientation, nationality, or ethnicity. We are strongly committed to hiring a diverse team and encourage applications from traditionally under-represented backgrounds.

COMMITMENT TO DIVERSITY, EQUITY, & INCLUSION: We are committed to the work of diversity, equity, and inclusion so that every day, in every classroom, every student is seen, challenged, and supported. We recognize the impact of educational inequities, especially on historically underserved communities, and will be intentional in developing practical solutions that remove barriers to student achievement. We understand that to effectively promote change, we must be stewards of it in the workplace. We will ensure that diversity, equity, and inclusion are at the forefront of our decision-making, recruiting practices, organization policies, advancement opportunities, and treatment of each other. Through leading by example and continuous learning from teachers, community partners, and each other, we will establish MCP as a leader in developing equity and inclusion in the classroom and beyond.

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