Administrative Assistant

Position Overview: We seek a detail-oriented, proactive, full-time Administrative Assistant to join our team during our busy tax season (February through late April). The ideal candidate will be an organized multi-tasker capable of handling various administrative duties with efficiency and professionalism.

Responsibilities:

• Administrative Support: Provide comprehensive administrative support to the accounting team, including data entry in multiple software programs.
• Client Communication: Act as a primary point of contact for clients, answering and effectively screening incoming phone calls on a multi-line phone system.
• Document Management: Organize and maintain physical and electronic filing systems, ensuring the secure and efficient storage of confidential documents.
• Data Entry: Accurately input data into accounting software and databases, maintaining up-to-date records.
• Mail Handling: Sort, distribute, and respond to incoming and outgoing mail and emails.
• Project Assistance: Support various accounting projects and tasks as needed.

Qualifications:

• Education: An Associates degree in Business or a related field is preferred.
• Experience: Minimum two years of administrative experience, preferably in an accounting or financial services environment

Skills:

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Hands-on experience with office equipment (e.g., printers).
• Excellent organizational, multi-tasking, and time management skills. Ability to quickly learn new software and multi-step processes & procedures.
• Strong attention to detail and accuracy. Ability to handle sensitive information with confidentiality. Strong problem-solving abilities and a proactive approach to tasks.
• Practical communication skills, both written and verbal.

Schedule:

• This is a full-time position Monday - Friday, which will include some Saturdays and overtime.
• This position could potentially be a temporary to permanent position.

Job Type: Full-time

Pay: $16.00 - $19.00 per hour

Expected hours: 40 per week

Schedule:

• Monday to Friday
• Weekends as needed

Education:

• Associate (Preferred)

Experience:

• Customer service: 2 years (Required)
• Accounting: 2 years (Preferred)

Ability to Commute:

• Kitty Hawk, NC 27949 (Required)

Work Location: In person