ADMINISTRATIVE ASST II

City of Chicago | Chicago, IL | US

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City of Chicago Department of Transportation. Under general supervision the class primarily performs work related to 811 Chicago and permit processing including…...

Job Number: 0302-CDOT-2024 Description BID/JOB ANNOUNCEMENT Administrative Assistant II City of Chicago Department of Transportation Total Number of Positions: 1 (2 Pending 2024 Budget Approval) Salary: $48,960 These positions are open to the general public and to all current city employees covered under the terms of the Citys collective bargaining agreement with the AMERICAN FEDERATION OF STATE, COUNTY AND MUNICIPAL EMPLOYEES (AFSCME) - (BARGAINING UNIT #01, 03, 04, 05). Only employees currently in City job titles in this bargaining unit are eligible to bid. BID INSTRUCTIONS FOR CURRENT INTERNAL CITY EMPLOYEES ONLY: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND 1. Check the box on your profile titled “Currently employed by the City of Chicago” 2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number) 3. Select your correct bargaining unit FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION EXTERNAL CANDIDATES APPLYING DO NOT NEED TO FOLLOW THE ABOVE INSTRUCTIONS Under general supervision the class primarily performs work related to 811 Chicago and permit processing including typing data into a computer terminal and processing customer requests submitted via phone and electronic sources. Secondarily, and as directed by a supervisor, the class performs as required general clerical duties including word processing and data entry ESSENTIAL DUTIES
  • 811 Chicago duties:
  • Receives, compiles, and enters information related to construction activity into an electronic computer data system.
  • Assists users (callers and electronic submissions) in creating dig tickets, hit tickets, and joint meet requests (“tickets”) per regulations. Advises users on appropriate ticket creation.
  • Reviews permits prior to issuing tickets.
  • Performs other projects as required.
  • Permit processing duties:
  • Receives, compiles, and enters information related to construction activity into an electronic computer data system.
  • Assists users (callers and electronic submissions) in creating permit applications. Reviews permit applications to ensure compliance with CDOT Rules and Regulations, policies, and Municipal Code of Chicago §§ 7-28, 10-20, 10-28.
  • Performs other projects as required.
  • General clerical duties:
  • Reviews data for accuracy and completeness, enters data into electronic databases (e.g., CMAT, IPS 11, IPS Mobile, METS, Kronos, SalesForce, etc.), and runs reports on data.
  • Assists department timekeeper with organizing and entering staff time sheets.
  • Performs general clerical duties related to the sorting, batching, scanning, and filing of source documents.
  • Proofreads communications prior to distribution.
Additional duties may be required for this position. Location: Varies Days: Monday-Friday Hours: Varies THIS POSITION IS IN THE CAREER SERVICE Qualifications

Two years of progressively responsible administrative or secretarial experience, or an equivalent combination of training and experience.

NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment and specific job duties. (IF you are a current City employee, Acting Up cannot be considered). If you fail to provide this information at the time you submit your application, it will be incomplete, and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields. SELECTION REQUIREMENTS This position requires applicants to successfully pass a skills assessment and complete an interview. Test results will be sent out by the Department of Human Resources after test results have been analyzed and compiled. Candidates who pass the skills assessment will be selected to interview. The interviewed bidders receiving a passing score on the skills assessment and possessing the qualifications best suited to fulfill the responsibilities of the position will be selected in seniority order according to the collective bargaining agreement. Preference will be given to external candidates possessing the following:
  • Preference will be given to candidates that are fluent in English and Spanish (able to speak, read and write)
  • Previous work experience performing data entry in a professional office environment.
  • Previous work experience in a call center
  • Proficiency in the knowledge of City of Chicago geographic areas including thorough knowledge of street directions and addresses.
  • Proficiency in Microsoft Office products, IPS 11, dotMaps, ProjectDox, and Salesforce
ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT. The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer. City of Chicago Brandon Johnson, Mayor Applications for this position will be accepted until 11:59 pm CST on 01/22/2024 Job Posting : Jan 8, 2024, 12:00:00 AM | Closing Date (Period for Applying) - External: Jan 22, 2024, 11:59:00 PM BU : 01 | Salary : $48, 960 Pay Basis :Yearly

Information :

  • Company : City of Chicago
  • Position : ADMINISTRATIVE ASST II
  • Location : Chicago, IL
  • Country : US

How to Submit an Application:

After reading and knowing the criteria and minimum requirements for qualifications that have been explained from the ADMINISTRATIVE ASST II job info - City of Chicago Chicago, IL above, thus jobseekers who feel they have not met the requirements including education, age, etc. and really feel interested in the latest job vacancies ADMINISTRATIVE ASST II job info - City of Chicago Chicago, IL in 2024-12-08 above, should as soon as possible complete and compile a job application file such as a job application letter, CV or curriculum vitae, FC diploma and transcripts and other supplements as described above, in order to register and take part in the admission selection for new employees in the company referred to, sent via the Next Page link below.

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Post Date : 2024-12-08

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