Administrative Assistant

We are seeking a detail-oriented and proactive Administrative Assistant to join our team. The ideal candidate will possess strong organizational skills, a global mindset, and the ability to work effectively across different cultures. This role requires excellent communication abilities and proficiency in Microsoft Office Suite. Upper intermediate English skills are preferred.

Key Responsibilities:

• Welcome visitors and manage phone communications with clients, customers, and visitors.
• Organize and maintain schedules and appointments for the team.
• Conduct weekly tests of the satellite phone and report any issues to the security and IT teams.
• Create purchase order requisitions and service entry sheets in SAP/Ariba or other company platforms.
• Develop monthly provisions reports for the Business Development area.
• Serve as the initial point of contact for vendors, customers, and public phone inquiries, providing information and guidance.
• Prepare, receive, and distribute correspondence efficiently.
• Manage vendor quotations, invoices, and tracking processes. Prepare expense reports and assist with payment processes.
• Support the office with organization, storage, and management of files and documents.
• Maintain company-specific physical and electronic folders for legal, financial, and accounting records.
• Assist in planning and supporting office events and business meetings.
• Provide general support to the accounting department, including invoice filing.
• Adhere strictly to safety regulations and policies.
• Offer daily administrative support to managers.
• Assist the commercial team with daily Luma reports.
• Coordinate travel arrangements for employees, including flights and hotel reservations.
• Prepare credit card reports.
• Handle various administrative tasks and manage office supplies.

Desired Attributes:

• Strong administrator with the ability to work under minimal supervision.
• Quick adaptability to changing business needs.
• Basic understanding of SAP is a plus.
• B.S/B.A with 1 year of experience or a minimum of 3 years of experience in the administrative field.
• Proficient in Microsoft Office including Word, Excel, Power Point and Outlook.
• Good communication skills.
• Display a global mindset with the ability to work across different cultures.
• Detail-oriented with a positive attitude.
• Upper intermediate English skills preferred.
• Strong administrative/ organizational skills.
• Proactive and self-motivated individual with the ability to quickly adapt to changing business needs and work under little or no supervision.
• Knowledge of SAP as plus.

Join our team and bring your organizational skills to a dynamic work environment!

Job Type: Full-time

Pay: $13.00 - $15.00 per hour

Schedule:

• 8 hour shift

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• San Juan, PR 00908 (Required)

Ability to Relocate:

• San Juan, PR 00908: Relocate before starting work (Required)

Work Location: In person