Contract Litigation Secretary at Novate Legal Search

Job Description:

Latest job information from Novate Legal Search for the position of Contract Litigation Secretary. If the Contract Litigation Secretary vacancy in Palo Alto matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Novate Legal Search for the position of Contract Litigation Secretary below matches your qualifications.

Contract Litigation Secretary.

As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.
The Day-to-day
On any given day, you will be working with firm leadership, partners, and business colleagues on a variety of requests and projects. You will:

1. Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents.

1. File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys.

1. Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.

1. Proofread documents and check for appropriate formatting, spelling and grammar.

1. Maintain good public relations with clients.

1. Review all incoming mail, distribute to teams as needed and upload to the DMS.

1. Prepare documents and packages for mail, messenger and overnight delivery.

1. Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.

1. Enter attorney time. Send time entry reminders.

1. Process client billing. Assist with review and edit of bills as necessary.

1. Schedule appointment and make arrangements for meetings, conferences and travel.

1. Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed.

1. Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services).

1. Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys.

1. Other duties and projects as assigned.

You Have

1. A minimum of 5 years of litigation secretarial experience. (Entertainment Litigation experience is a plus).

1. Strong proofreading skills, attention to detail and solid grammar/spelling skills.

1. High degree of proficiency with Microsoft programs (Word, Outlook, Excel).

1. Legal citation and legal terminology expertise.

1. Familiarity with iManage, Compulaw or similar technology.

1. The ability to organize, prioritize and meet the demands off multiple attorney assignments.

1. Flexibility to work overtime occasionally.

1. Good attendance and punctuality.

Job Info:

• Company: Novate Legal Search
• Position: Contract Litigation Secretary
• Work Location: Palo Alto
• Country: US

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information Contract Litigation Secretary at the office Palo Alto above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.