EXECUTIVE ASSISTANT TO THE CEO at Pan Pepin

Job Description:

Latest job information from Pan Pepin for the position of EXECUTIVE ASSISTANT TO THE CEO. If the EXECUTIVE ASSISTANT TO THE CEO vacancy in Bayamon matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Pan Pepin for the position of EXECUTIVE ASSISTANT TO THE CEO below matches your qualifications.

Job Description

General Description

We are seeking a highly organized and detail-oriented Executive Assistant to the CEO to provide administrative and coordination support within our Executive Office. This role plays a key part in ensuring the efficient day-to-day operations of the CEO’s agenda while also supporting executive leadership across the organization.

As part of the food manufacturing and distribution industry, this position operates in a fast-paced, dynamic environment where priorities can shift quickly. This is an exciting opportunity for someone who thrives in a high-energy setting and enjoys being at the center of business operations.

Requirements for this position:

• Bachelor’s degree in Business Administration or related field (preferred)
• 2–4 years of experience in an administrative or executive support role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience managing calendars (Outlook or similar platforms)
• Basic knowledge of Power BI or other data visualization tools (preferred)
• Working knowledge of Canva or similar design tools for presentation and visual content creation
• Familiarity with collaboration tools such as Microsoft Teams or Zoom
• Strong organizational and time management skills
• High attention to detail and ability to handle multiple tasks simultaneously
• Excellent verbal and written communication skills in both English and Spanish (fully bilingual required)
• High level of professionalism and discretion in handling confidential information

Responsabilities for this position

• Manage and coordinate the CEO’s calendar, including meetings, calls, and appointments
• Schedule and coordinate internal and external meetings, ensuring proper logistics and follow-up
• Prepare meeting materials, presentations, and basic reports as needed
• Take meeting notes and track action items when required
• Coordinate travel arrangements, including flights, accommodations, and itineraries
• Provide administrative support to senior leadership, including company Presidents, as needed
• Serve as a point of contact for internal and external communications
• Assist in the creation and formatting of presentations and documents using tools such as Microsoft PowerPoint and Canva
• Maintain organized records, files, and documentation
• Support coordination of executive events and special projects
• Must be able to create and generate useful and visual reports using Excel and/or PowerBI.

Job Info:

• Company: Pan Pepin
• Position: EXECUTIVE ASSISTANT TO THE CEO
• Work Location: Bayamon
• Country: US

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information EXECUTIVE ASSISTANT TO THE CEO at the office Bayamon above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.