| Position | Firm Administrator |
| Posted | 22 Jun 2026 |
| Expired | 22 Jul 2026 |
| Company | S. Davis & Associates Inc |
| Location | United States | US |
| Job Type | Full Time |
Latest job information from S. Davis & Associates Inc for the position of Firm Administrator. If the Firm Administrator vacancy in United States matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.
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Job Description Job Description CLASSIFICATION: Full time, exempt REPORTS TO: Partners Work location : Hollywood, Florida office, on-site. Primary purpose of job: to perform general office managerial, executive administrative duties and provide support to partners and other personnel as required. Applicant must have a minimum of seven years of solid experience (including supervisory experience) in a professional office setting, and must be highly proficient in Microsoft Office (Outlook, Word (advanced proficiency), and PowerPoint). Applicant must be punctual, self-motivated and have a strong work ethic. Other requirements include: * Excellent oral and written communication skills. * Excellent interpersonal skills. * Excellent phone presence: professional and upbeat. * Team player. * Ability to work independently. * Ability to exercise independent judgment. * Ability to prioritize. * Excellent organizational skills. * Advanced proficiency in Word. * Experience with Excel and other spreadsheet application. * Ability to multi-task. Reports to two partners but may perform duties for others within the firm. Supervises administrative personnel. Duties include, but are not limited to: * Preparing proposals, engagement letters, financial statements and other "end results" reporting documents using Word and Excel, as deemed necessary. * Preparing other client-related reports. * Assisting in packaging of client tax folders and filing tax documents. * Assisting in the hiring of other administrative personnel. * Updating and developing office policies and procedures. * Updating and keeping abreast of firm social media. * Preparing/composing outgoing correspondence to clients, vendors, and others. * Scheduling and confirming appointments for the partners. * Updating partners' calendars and contacts. * Daily upkeep of partners' offices. * Assisting with billing. * General office duties such as filing, ordering supplies, purchase supplies locally, assisting with answering phone, opening and closing office. * Preparing bank deposits. * Balancing and replenishing the petty cash. * Overseeing and assisting with general upkeep, cleanliness and organization of office and grounds. * Contacting vendors and service providers for quotes and working with the chosen vendor/service provider to ensure the firm is receiving the services and level of service expected. * Preparing outgoing mail & packages and assisting in logging incoming/outgoing mail. * Updating & monitoring the equipment logs. * Renewing professional memberships. * Applying for and renewing business certifications. * Liaison between office personnel and IT professional to ensure equipment and software are in proper working order, assisting IT company in troubleshooting problems. * Additional duties in absence of other administrative personnel. Salary is commensurate with experience. Company Description S. Davis & Associates, P.A. (SDA), in business for over 25 years, is a full service certified public accounting, consulting and staff augmentation firm. We pride ourselves in employee longevity. Company Description S. Davis & Associates, P.A. (SDA), in business for over 25 years, is a full service certified public accounting, consulting and staff augmentation firm. We pride ourselves in employee longevity.
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