Home » Administrative Assistant, US Finance - Santa Monica, 90404

Administrative Assistant, US Finance - Santa Monica, 90404 at Universal Music Group

Position Administrative Assistant, US Finance - Santa Monica, 90404
Posted 14 Jul 2026
Expired 13 Aug 2026
Company Universal Music Group
Location Santa Monica | US
Job Type Full Time

Job Description:

Latest job information from Universal Music Group for the position of Administrative Assistant, US Finance - Santa Monica, 90404. If the Administrative Assistant, US Finance - Santa Monica, 90404 vacancy in Santa Monica matches your qualifications, please submit your latest application or CV directly through the updated Jobkos job portal.

Please note that applying for a job may not always be easy, as new candidates must meet certain qualifications and requirements set by the company. We hope the career opportunity at Universal Music Group for the position of Administrative Assistant, US Finance - Santa Monica, 90404 below matches your qualifications.

Administrative Assistant, US Finance - Santa Monica, 90404, United States of America

USFinance AdministrativeAssistant

How we LEAD:

We are seeking anAdministrativeAssistanttosupport the US CFOand SVP Finance, with secondary duties to provide generalaccounts payable/ vendor support as well asdepartmental supportto other Finance team members as needed. The ideal candidate will come from music or entertainment, preferablywithin the finance or accounting areaswith previous experience supporting a high-levelexecutive required.

Reporting to theUS CFO, the Administrative Assistantmust be detail oriented, efficient with their use of timeand canmulti-task while working on tight deadlines in a highly pressured,fast-paced music industry environment. This AdministrativeAssistant role will maintain a can-do attitude with no task too small and no challenge too great.This position is based in Santa Monica, Californiaand will be in office 4 days per week.

How youll CREATE:

  • Primary Responsibilities (for US CFO & SVP Finance):

  • Heavy calendar management (Outlook), arrangingmeetingsand conference callsvia telephone, Zoom and email.

  • Proactively prepare for and remind executives of upcoming meetings.

  • Exercise discretion when answering callsandinterrupting meetings.

  • Coordinate and prioritize incoming requests, including facilitating time sensitive approvals.

  • Work closely with other assistants to facilitate general workflow.

  • Book travel,accommodations, car service and restaurant reservations as needed.

  • Prepare and process expense reports.

  • Book conference rooms and handle any associated food services, facilities or AV needs.

  • Additional administrative tasks as requested.

  • Secondary Responsibilities (accounts payable / vendor support andgeneral departmental support):

  • Assistdepartmentwith general accounts payable and vendor administration/supportin UMG procurement system(Uniport).

  • Arrange meetings for other Finance staff as requested.

  • Maintain Finance distribution lists and familiarity with general finance staff.

  • Serve as point person for finance questions coming from non-finance staff.

  • Organize guest spacesand handle needs for internal and external finance guests when visiting the Santa Monica office.

  • Promptly address any IT or Facilities issues.

  • Maintain and order office supplies.

  • Otherprojects asassigned.

BringyourVIBE:

  • Minimum 5years of experiencesupporting a high-level executive with discretion and confidentiality.

  • Experience supporting more than one executive is ideal.

  • Past experiencewith departmental management preferred.

  • Administrative experience inthemusicindustry, entertainment, accounting or finance is highly preferred.

  • Ability to interact comfortably and effectively with employees of UMG at alllevels, including Sr Management.

  • Self-motivated, proactive and resourceful mindset.

  • Proven ability to manage multiple priorities and deadlineswith excellent follow-through.

  • Strongwritten and verbalcommunication skills with a customer-service mindset.

  • Proficient in the use of Microsoft Outlook and other Office products, including Excel andPowerPoint.

  • Hybrid work environment; in office4days per week.

  • MustbeeligibletoworkintheU.S.

Job Info:

  • Company: Universal Music Group
  • Position: Administrative Assistant, US Finance - Santa Monica, 90404
  • Work Location: Santa Monica
  • Country: US

How to Submit an Application:

After reading and understanding the criteria and minimum qualification requirements explained in the job information Administrative Assistant, US Finance - Santa Monica, 90404 at the office Santa Monica above, immediately complete the job application files such as a job application letter, CV, photocopy of diploma, transcript, and other supplements as explained above. Submit via the Next Page link below.

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