Front Desk Receptionist

Job Title: Front-Desk Administrative Assistant

Location: Sunnyvale, TXCompensation: $19.23/hour (~$40,000/year) | 401(k) Match (with Roth option) | PTO | Medical Plans Offered

About Us:

We are a locally owned and operated fire protection company committed to quality, safety, and excellent service. As a small office, every team member plays an important role — and were looking for a dependable and organized Front-Desk Administrative Assistant to be the first friendly face our clients and visitors see.

Job Summary:

As our Front-Desk Administrative Assistant, you will help keep the office running smoothly by handling front-desk duties, supporting daily operations, and assisting with light administrative tasks. This role is ideal for someone who is organized, professional, and enjoys a variety of tasks throughout the day.

Key Responsibilities:

• Answer and direct phone calls in a professional manner
• Greet and assist visitors and clients
• Accept, sort, and distribute mail and deliveries
• Prepare new hire packets and maintain onboarding materials
• Keep commonly used office forms stocked and organized (PTO requests, timesheets, expense reports, etc.)
• Maintain and update office calendars and meeting schedules
• Assist with coordinating meetings and preparing materials (e.g., reports)
• Conduct follow-up calls with clients regarding outstanding payments
• Monitor and order office supplies to ensure smooth daily operations

Requirements:

• High School Diploma or equivalent (required)
• 1+ year of administrative or customer service experience preferred
• Basic computer skills (Microsoft Word, Excel, Outlook)
• Strong attention to detail and organizational skills
• Clear and professional communication skills
• Ability to multitask and prioritize effectively
• Must be local (within 1 hour of Sunnyvale, TX)
• Able to pass a background check and drug screening

Benefits:

• 401(k) Retirement plan with company match (including Roth option)
• Paid Time Off (PTO)
• Health insurance options
• Stable, full-time position
• Supportive small-office team environment

Schedule:

• Monday - Friday | 8:30 AM to 5:30 PM | On-site
• Full-time | Hourly

Job Type: Full-time

Pay: $19.23 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Ability to Commute:

• Sunnyvale, TX 75182 (Required)

Work Location: In person