Administrative Assistant

JEVS Human Services currently has an exciting opportunity within Orleans Technical College (OTC) as an Administrative Assistant. Orleans Technical College helps students from all walks of life move toward one common goal: learning new skills to enhance their success in the workforce.

This position is Monday-Friday, 20 hours per week.

Responsibilities :

• Operate Student Food Pantry during pantry hours. Track and maintain food inventory and distributions. Set-up, restock and ensure pantry is clean & presentable. Provide assistance with program reports as needed. Order food for delivery and pick up to maintain inventory.

• Prepare Employee Change Management Portal Forms

• Prepare Net Promoter and Customer Satisfaction Summary Reports, quarterly

• Prepare training materials, complete data entry and record keeping for Orleans customized training offerings

• Assembles and maintains on-site faculty personnel files to include all paperwork required for licensing and accrediting bodies

• Provide back-up support as needed (via cross training) to all aspects of the clerical team including, but not limited to, admissions desk coverage, recording attendance, grades, scanning documents

• Sort, scan, index, and route student documents into Orleans electronic file management system, Perceptive Content

• Perform other administrative and clerical duties as needed

Skills and Requirements:

• High School diploma
• Proficient in Microsoft Word and Excel
• Experience working with institutional databases helpful
• Some knowledge of KRONOS time management software helpful

Whats in it for you:

• 401(k), with company match
• Tuition assistance: Available to all employees with at least one year of service, for those enrolled in job-related, accredited, degree or certificate level courses
• Health, Dental, and Vision coverage
• Ample paid vacation and sick time
• 10-12 paid holidays per year
• Pre-tax commuter benefits
• Continuing education, professional development opportunities, retreats, and training
• Annual holiday party and office outings
• Wellness workshops and activities and access to the Employee Assistance Program
• Dress-down Fridays
• Employee referral bonus
• Reimbursement of eligible mileage and travel expenses

The base pay for this position is $21/hr. Base pay is one part of the Total Compensation that JEVS Human Services provides to recognize employees for their work. JEVS provides competitive Benefits; we believe that benefits should support you at work and at home. Please visit the benefits page of our careers site for more details.

At JEVS, we are committed to ensuring all our employees feel included, valued, appreciated and free to be who they are at work. We cultivate a culture where differences are valued, and we are putting resources and attention towards improving employee engagement, retention, and promotion of our talented staff.

Diversity, inclusion, and equity are core principles that guide how we cultivate leaders, build our teams, and create an environment that is the right fit for JEVS Human Services employees, our community partners, and the individuals we serve.

For more information about what its like to be a part of the JEVS team, visit our careers page at https://www.jevshumanservices.org/careers/

Qualified individuals with disabilities are encouraged to apply; reasonable accommodations will be provided. Please contact your recruiter if you are in need of an accommodation during the interview process. JEVS Human Services is committed to ensuring equal employment opportunities. The Agency will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a persons gender, gender identity, age, race, color, religion, creed, sexual preference or orientation, marital status, national origin, ancestry, citizenship, military status, veteran status, disability, or membership in any other protected group. Qualified individuals with disabilities are encouraged to apply; reasonable accommodations will be provided.